The Rhenus Group takes the protection of your personal data very seriously. We would, therefore, like to let you know about the details of our Privacy Policy which we always adhere to during an application process.
What information is recorded?
You can apply for advertised positions or submit a speculative application via our careers page.
The following categories of your personal data may be processed:
- Contact details: First and last name, title if applicable, address data, date of birth, language, e-mail address and telephone number (including mobile number);
- Information on motivation questions, desired place of work;
- Application documents: all data provided as part of the application process, in particular data from the cover letter, CV, certificates submitted or completed applicant questionnaires;
- Data from job interviews and tests: All personal data that may have been provided during a job interview or as part of a test in the application process.
If you send us your application documents in person or by post, we will first digitize them and then also record them in our applicant management system. We will then dispose your documents in accordance with data protection regulations.
What is the personal data collected used for?
We process the data transmitted by you for the purpose of carrying out the application procedure. The processing of your personal data to carry out the application procedure is based on Art. 6 para. 1 lit. b GDPR in conjunction with § 26 para. 1 sentence 1 BDSG.
Furthermore, we may be subject to legal obligations in accordance with Art. 6 para. 1 lit. a GDPR and process data to protect our legitimate interests in accordance with Art. 6 para. 1 lit. f GDPR, for example to assert and defend claims and optimize applicant management.
If you have also given us your consent, e.g. for the applicant pool, we process this data based on Art. 6 para. 1 lit. a GDPR. You can revoke your consent at any time with effect for the future by contacting us as described above.
In the case of an application from a severely disabled person, we are also obliged under Section 164 of the German Social Security Code (SGB) IX to inform the representative body for severely disabled persons immediately after receiving the application. The representative body for severely disabled persons may inspect all necessary documents.
How do we guarantee the security of your data?
Your application documents and the personal data contained therein will be used exclusively for the respective application process and the associated company of the Rhenus Group for decision-making in the application process. All persons who need access to your personal data for the stated purposes and who are directly involved in the application process (HR departments, specialist departments, works councils) have access to your personal data.
The applicant management system is operated by a contractor as part of a contract agreement in accordance with Art. 28 GDPR. We use the tool Workday, a service of Workday Limited, The King's Building, May Lane, Dublin 7, Ireland (“Workday”). Your personal data is stored by this processor on a server in Germany. When your data is transferred to the Rhenus Group, it is automatically encrypted (SSL encryption). The precautions for data security always correspond to the current state of the art.
How long do we store your data?
After completion of the application process, your documents will be archived for 6 months and then automatically and completely deleted. You will receive confirmation of this by e-mail.
What does inclusion in the applicant pool mean?
Inclusion in the Rhenus Group applicant pool is voluntary and is by separate invitation. If you decide to join our applicant pool, your personal data may be viewed by the decision-makers of the Rhenus Group for the purpose of possible job placements. Your data will not be passed on to third parties outside the Rhenus Group.
The retention period in the applicant pool is initially 180 days. After that, you will receive an e-mail from us with an extension option. If you do not confirm this within 14 days, your data will be duly deleted.
If you wish to be removed from the applicant pool prematurely, please send us a brief note by e-mail to: [email protected]. We will then delete your data immediately.
What happens with parallel application procedures in the Rhenus Group?
If you have applied for several positions within the Rhenus Group at the same time, the departments in which you are taking part in the application process will become aware of this.
The same applies if you apply for another position in the Rhenus Group after a rejection within the 6-month retention period for your documents.
Selection for forwarding your data in the application form
When you apply, you can decide whether or not your data may be passed on to other Rhenus companies.
As a global company, we offer exciting job opportunities in various countries and business areas. With your consent, we will be happy to check whether your profile is also suitable for other job advertisements!
You have the following options to choose from:
- If you select “national within the business unit”, your application may only be shared with employees in recruiting within the country and business unit in which the advertised position is located or which you selected in your unsolicited application.
- If you select “national within the Rhenus Group”, your application may only be shared with employees of the Rhenus Group in recruiting within the country in which the advertised position is located or which you have indicated as your preferred country in an unsolicited application.
- If you select “international within the business unit”, your application may be shared internationally with employees in recruiting within the business unit in which the advertised position is located or which you selected in your unsolicited application.
- If you select “International within the Rhenus Group”, your application may be shared within the recruiting departments of the entire Rhenus Group.
- If you select “None of the specified options”, your application will only be considered in the context of the vacancy for which you have applied.
You have the right to withdraw your consent at any time with effect for the future without giving reasons. The data will be deleted upon receipt of the declaration of revocation. The effectiveness of the data processing carried out prior to the withdrawal of consent remains unaffected.
Your rights as a data subject
Right of access by the data subject (Art. 15 DSGVO)
You have the right to request confirmation as to whether personal data concerning you is being processed; if this is the case, you have a right to information about this personal data and to the information listed in detail in Art. 15 GDPR.
Right to rectification (Art. 16 GDPR)
You have the right to obtain without undue delay the rectification of inaccurate personal data concerning you and, where applicable, to have incomplete personal data completed.
Right to erasure (Art. 17 GDPR)
You have the right to demand that personal data concerning you be deleted immediately if one of the reasons listed in Art. 17 GDPR applies.
Right to restriction of processing (Art. 18 GDPR)
You have the right to request the restriction of processing if one of the conditions listed in Art. 18 GDPR is met, e.g. if you have objected to the processing, for the duration of the examination by the controller.
Right to data portability (Art. 20 GDPR)
In certain cases, which are listed in detail in Art. 20 GDPR, you have the right to receive the personal data concerning you in a structured, commonly used and machine-readable format or to request the transmission of this data to a third party.
Right to object (Art. 21 GDPR)
If data is collected on the basis of Art. 6 para. 1 sentence 1 lit. f GDPR (data processing to protect legitimate interests) or on the basis of Art. 6 para. 1 sentence 1 lit. e GDPR (data processing to protect the public interest or in the exercise of official authority), you have the right to object to the processing at any time for reasons arising from your particular situation. We will then no longer process the personal data unless there are demonstrably compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the establishment, exercise or defense of legal claims.
Right to withdraw consent (Art. 7 GDPR)
If the processing of data is based on your consent, you are entitled to withdraw your consent to the use of your personal data at any time in accordance with Art. 7 para. 3 GDPR. Please note that the revocation only takes effect for the future. Processing that took place before the revocation is not affected.
Right to lodge a complaint with a supervisory authority (Art. 77 GDPR)
In accordance with Art. 77 GDPR, you have the right to lodge a complaint with a supervisory authority if you believe that the processing of data concerning you violates data protection regulations. The right to lodge a complaint can be exercised in particular with a supervisory authority in the Member State of your habitual residence, place of work or place of the alleged infringement.
As of: October 10th, 2024
